Contract Review Process
All delegations of the Chancellor’s signature authority are made upon the condition that the delegate complies with the processes described in the General Counsel and Vice Chancellor for Legal Affairs’ memorandum regarding university contract process.
All requests for contract review (whether required or optional) must be submitted to the ECU Contract Review mailbox and include the coversheet and contract documents, including prior versions of contracts and any amendments. The coversheet must be complete. Answers should be provided for questions rather than stating “see attached document” or cutting and pasting from the contract. The attorneys, VCs, and Chancellor should be able to fully comprehend the contract/business arrangement request based on the coversheet alone.
As described in the memo, contracts must be reviewed by OUC and approved by the Vice Chancellor of Administration and Finance as indicated on the following chart:
| Required OUC Review and VCAF Approval | Optional OUC Review |
| All contracts with a Vidant or Vidant legacy entity (e.g., ECU Health Medical Center)1 | Contracts valued at less than $250,000 (except for contracts with a Vidant entity) |
| Regardless of contract value, employment agreements, coach contracts, and appointment letters using modified templates or templates not approved by OUC within one year prior to the contract date2 | Regardless of contract value, employment agreements, coach contracts, and appointment letters using, without modification, a template approved by OUC within one year prior to contract date |
| All contracts valued at $250,000 or more, except: (i) contracts for grants, sponsored research, awards, and clinical trials in which ECU is receiving funds (and sub-awards of those funds using pre-approved contract templates), (ii) construction contracts for less than $1 million on state-approved templates, and (iii) contracts for less than $1 million that are processed through Materials Management | Contracts for grants, sponsored research, awards, and clinical trials in which ECU is receiving funds Construction Contracts for less than $1 million on state-approved templates Contracts less than $1 million processed through Materials Management |